Careers

KG Foundations (p) Limited is a Chennai-based company with a strict discipline for quality and service. KG has completed over 150 residential and commercial projects in Chennai & Cochin over the past 35 years.

KG is on an accelerated program to restructure and professionalize the company. Dynamic and self-motivated candidates will have the opportunity to be on a fast-track course for exciting career growth.

If you are interested in joining the amazing KG workforce, send across your latest resume to careers@kgbuilders.com and we will contact you when there are suitable vacancies.

DEPARTMENT

Chief Executive Officer

Experience:15 - 20 yrs

Job Location: Chennai

Job Description
  • CEO who will be at Executive Management level reporting into the Executive Board of Directors / Directors / Managing Directors / Chairman.
  • Will be responsible and accountable for the overall operation and management of the company. CEO will be looked upon to set the company’s overall strategic direction and priorities, and monitor the performance of the company as well as the performance of each project.
  • The CEO will guide, direct and lead the Management Team, which is made up of the following:

    - Project Management & Operations
    - Sales, Marketing & CRM
    - HR, Admin & Corporate Services
    - Information Systems
    - Finance, Accounts& Funds coordination

Major Duties and Responsibilities
  • Provide the required linkage between the Board of Directors and the Management Team, and provide them with adequate information to carry out their responsibilities
  • Total operational responsibility and nodal link between all Management Teams and all departments
  • Provide advice, guidance, direction, and authorization to the Management Team to carry out major plans and procedures, consistent with established policies
  • Assist and provide the Board of Directors in setting strategic goals, objectives, budgets, policies, and procedures to enhance its market share, profitability and return on investment
  • Conduct a strategic review of performance on a regular basis to determine whether the company is meeting its short-and long-term objectives (increase in profits, increase in market share, return on investment etc)
  • Develop, in coordination with the Management Team, an integrated business plan that optimizes market share and profitability of existing or new activities
  • Set departments' high-level goals, objectives and plans and work with them on attaining such goals by closely monitoring their operations
  • Review the operating results of the company & compare them to established objectives and goals, and follow-up to ensure appropriate measures are taken to correct unsatisfactory results
  • Establish and maintain an effective system of communications throughout the company to ensure that the responsibilities, authorities, and accountabilities of all executives are clearly defined and understood
  • Periodically review and check the performance of the Management Team and recommend remedial action and improvements Promote the companies direction and momentum, its business performance, the positive external impact (image), internal business climate, people and services
  • Act as the principal public relations officer of the company and represent them with major customers, government entities, the financial community, and the public
  • Ensure development of an effective organizational structure and the promotion of a positive internal climate in which management development for succession is nurtured
  • Delegate responsibilities to appropriate executives in order to ensure smooth running of the company
  • Conduct annual performance appraisal for all executives and recommend salary adjustments, rewards and promotions Monitor the adherence of employees to guidelines, policies and procedures
  • Recruit, develop, manage and motivate executives and employees reporting to him
Desired Candidate Profile
  • MBA or ML or Chartered Accountant or equivalent experience with a minimum of 20 years of related experience
  • Extensive executive-level management experience (10+ years)
  • Extensive Real Estate Industry experience (5+ years)
  • Strong visionary with proven leadership qualities and an entrepreneurial mind set
  • Political awareness, professional expertise, financial orientation, self-starting initiative, cross cultural awareness, organization astuteness and team spirit
  • Ability to select, develop and motivate necessary management talent to maintain the company's overall objectives Strong interpersonal skills such as leadership, communication, persuasion, motivation, loyalty, and openness Must be a professional of unquestionable integrity, credibility, and character Excellent communication skills.
DGM – Land Acquisition
Job Description
  • Should be capable of identifying properties having excellent development potential including city mapping, understanding the values of lands, rentals etc.,
  • Liaising with brokers and owners and evaluating land and properties and proposing feasible options for development.
  • Handle all issues conceding land buying / property acquisition.
  • Drive legal documentation including sales deeds, agreements to sell etc., by critically evaluating and ensuring that all commercial and material elements of the document protect the company interest.
  • Make detailed business plan and evaluate if the land opportunity makes commercial sense and then present to the management.
  • Coordinate with legal consultants, Thasildars, Revenue departments for title scrutiny and marketability.
  • Must have knowledge of understanding central rules to enable Land development feasibility (DTCP, CMDA, Corporation rules)
DGM - Liasoning
Job Description
  • Liaison & co-ordination with the State, Central & Local government or other related authorities, Institutions, organisations and associations, development commissioner and industries commissioner office to obtain required permissions, approvals, licenses, eligibility certificates, etc for the projects.
  • Guiding / briefing the organization in interpretation of applicable laws / rules and regulations regarding all aspects of constructions business / land acquisition laws and regulations.
  • Vetting of all contracts, MOUs, Lease Deeds, Agreements, Land records and conducting due diligence for land acquisition transactions. 
  • Responsible for legal matters, attending court matters, dealing with Advocates / Consultants or relevant fields.
  • Visit to the site for clearance and solve the matter of local disputes.
  • Ensure all requisite No Objection Certificates (NOCs) are in place for necessary approvals within defined timelines.
  • Ensure the submission of all relevant documents and follow up with the various government / regulatory departments.
  • Establish and maintain relationships across levels within all concerned state and central government agencies / department including, but not limited to, police, PWD, Fire department, RTO, Courts, Tax authorities. Pollution control board.
  • Work Closely with the Top Management and Legal to enable closure of the transaction through a structure, legal, and commercial due diligence.
  • Ensure proper documentation and file management for all functional operations.

There are currently no vacancies available.Follow us for the updates

Sales Manager

Openings: 2
Experience: 1 – 5 yrs relevant experience in Real Estate
Job Location: Chennai

Job Description
  • Handle Sales / Leasing of residential, commercial, IT properties and plotted developments
  • Identify market segments, define and execute Sales Strategies
  • Create and manage Client Relationships
  • Generate business for products and services of the company
  • Create new business opportunities and achieve business targets
  • Independently market the projects of the company from head office and at sites assigned to you from time to time besides other specific assignments
  • Be responsible to collect 100% of consideration amounts due from sale of flats
  • Build contacts with estate agents and brokers
  • Successfully plan and participate in real Estate Exhibitions
  • Marketing the plan of the Projects of the Company, Commercial space renting and selling
  • Deal regarding the sales, license of flats/offices/properties belonging to the company
  • In-charge of sales and leasing of flats, offices, plotted developments, IT space etc
  • Hard and soft selling through ads, tele-marketing, internet etc
  • Follow-up all leads for conversions into sales / leases
  • Conduct site visits with customers
  • Perform sales pitches in PPT
  • Negotiation skills with customers to close the deal
  • Prepare sales reports in prescribed formats for management & in ERP
  • Visit other projects frequently and study their sales techniques
  • Set monthly sales target for himself and also to other sales executives and work towards achieving it
  • MIS Reporting
Desired Candidate Profile
  • Candidate must have 5 years successful experience in sales of residential flats, commercial spaces and plotted developments
  • Must be willing to travel to the various projects / customer locations
  • Must have excellent English and Tamil - written, spoken and comprehension skills
  • Must have excellent computer skills - word, excel and PPT
  • Experience in ERP is a must
  • Smartly attired with pleasant personality
  • Must be self driven and target oriented to produce a minimum of 10 sales a month
Education

UG: Any Graduate - Any Specialization (Male / Female)

DGM Sales

Openings:1
Experience : 8-10 yrs relevant experience in Real Estate
Job Location : Chennai

Job Description
  • Handle sales / Leasing of residential, commercial, IT properties and plotted developments.
  • Identify market segments, define and execute sales strategies.
  • Create and manage client relationships.
  • Help to generate business for products and services of the company.
  • Help to create new business opportunities and achieve business targets.
  • Independently market the projects of the company from head office and at sites assigned to you from time to time besides other specific assignments.
  • Be responsible to collect 100% of consideration amounts due from sale of flats/shops.
  • Build contacts with estate agents and brokers.
  • Successfully plan and participate in real estate exhibitions.
  • Help to marketing the plan of the projects of the company, commercial space renting and selling.
  • Deal regarding the sales, license of flats/office/properties belonging to the company.
  • In-charge of sales and leasing of flats, offices, plotted developments, IT space etc.
  • Hard and soft selling through ads, Tele-Marketing, internet etc.
  • Follow-up all leads for conversions into sales / leases
  • Conduct site visits with customers
  • Perform sales pitches in PPT
  • Negotiation skills with customers to close the deal
  • Prepare sales reports in prescribed formats for management & in ERP.
  • Visit other projects frequently and their sales techniques
  • Set monthly sales target for himself and also to other sales executives and work towards achieving it.
Desired Candidate Profile
  • Graduate with Masters degree in sales and marketing will be advantageous.
  • English medium school from 1st - 12th standard.
  • Excellent English written, spoken and comprehension skills required.
  • Excellent Tamil spoken and comprehension skills required.
  • Must be willing to travel locally and domestically.
  • Must have excellent analytical skills in preparing and reading marketing reports.
  • High proficiency in MS Suite - Excel, Word, Outlook, PPT and Internet is required.
  • Experience in leads management and sales ERP is required.
  • Must have min. 5 years in direct sales.
  • Must have min. 3 years in managerial role with a min. 5 member team size.
  • Must be entrepreneurial in nature and initiative driven.
  • Seeking pleasant personality, pleasantly attired and smart looking professionals. 
Education

UG: Any Graduate - Any Specialization

There are currently no vacancies available.Follow us for the updates

GM Finance

Experience15 - 20 yrs

Job Location:Chennai

Job Description
  • Heading Finance, Accounts, MIS & Commercial functions of the company
  • Develop short & long term strategies, improve operations, impact business growth and maximize profits through achievement in financial / cost management, resource allocation, performance measurement and monitoring, internal controls enhancement and productivity improvements
  • Arrangement of long term and short term funds for various ongoing and new projects from FIs, Banks, Mutual Funds, Private Equity funds and through FDI including risk assessment.
  • Must have experience in preparing loan documents and liasioning with Bank officials.
  • Responsible for preparing financial reports to determine the financial feasibility, projected cash flow/fund flow to monitor the inflow of funds and ensured optimum utilization of available fund in line with corporate goals.
  • Long term business planning. New business initiatives. Financial modelling.
  • Reviewing & installation of MIS, costing and budgetary controls and internal audit systems.
  • Developing Systems, Policies, Manuals to make the finance function more process driven.
  • Structuring annual budget and evaluating it on the parameters of risk and return on the investment.
  • Overseeing complete Accounting activities including - General Accounting, maintenance of books of accounts, preparation of monthly Trial Balance, audit, accounts finalization ensuring conformance with accounting principles, statutory requirements and corporate policies
  • Handling entire taxation related matters including - Central Excise-CENVAT, Income Tax, Service Tax, C.S.T., V.A.T. and timely filing of returns . Arranging early assessments in coordination with authorities Product Costing, Pricing, Standard Costing, variance analysis and Cost Audit.
  • Responsible for material audit
  • Projects feasibility report comprising detailed financial analysis and estimates of future returns on proposed investments
  • Establish strategic cost management systems / techniques for monitoring various overheads and achieving maximum cost control in operations
  • Analyze profitability of each project on monthly basis and advise corrective step to be taken in this regard
  • Reduction of Financial Cost and unit cost of product through cost accounting application
  • Screen new projects and conduct feasibility studies to determine the financial viability of new ventures, projected cash flow and growth opportunities
  • Maintain effective internal controls to prevent misapplication of financial resources
  • Identifying negative variances and driving initiatives to ensure effective utilization of funds
  • Ensuring observance of financial discipline/controls in compliance with Company policies
  • Effectively managing payable and receivables to ensure timely collections and maintain adequate liquidity to support day-to-day operations
  • Preparing and submitting well formatted MIS reports to the top management
  • Handling entire HR related statutory matters including Professional Tax, TDS, PF and timely filings of labor laws related documents
  • Coordinating with auditors and sorting out their queries for finalization of accounts
  • Providing commercial support to project teams
  • Driving cost reduction initiatives by eliminating redundancies
  • Participating in negotiation meetings to facilitate finalization of commercial contracts
  • Review of all contracts for commercial implications and contract management
  • Ensuring adequate risk coverage of company’s assets under competitive premium rates
  • Performing secretarial functions including compliance under the Companies Act, 1956
  • Oversee all payroll functions to ensure that employees are paid in timely and accurate manner Annual Reports, Compliances & Audits.
Desired Candidate Profile
  • Exposure to handling Finance & Accounts function of Business Independently
  • Chartered Accountant with an MBA Finance is preferred
  • Proficiency in use of Accounting software, Tally, MIS, ERP Qualified Chartered Accountant preferred
  • An MBA in Finance will be an added advantage
  • Should have experience in Real Estate / Infrastructure Industry
  • Presently should be in working in a real estate company in at least GM capacity
  • Heading Finance, Accounts, MIS & Commercial functions of the company
  • Must be an expert in Accounting softwares , Tally, ERP, MIS, Excel, Word etc
  • English speaking and English school educated from 1st to 12th standard
  • Result orientation & ability to deliver under pressure
  • Positive attitude & high energy level
  • Strong leadership & team handling skills
  • Excellent communication skills in English and Tamil
  • Self motivated, initiative driven with the ability to think "out of the box"
  • Excellent negotiation skills
  • High integrity, loyalty and confidentiality attributes
  • Must have long term vision and served at least 3-5 years in previous positions
Education

PG:MBA/PGDM - Any Specialization, Finance, CA

Project Accountant

Openings: 2

Job Location: Chennai

Experience:5 years

Job Description
  • Responsible for Monitoring and control of approved project Budgets
  • Responsible for project related cost accounting activities
  • Scrutinize all bills of works/materials/services etc, collaborate with the budget and its provisions and pass the bills 
  • Datailed analysis of project cost and recommending cost optimization ways and means
  • Maintain cost of every project and prepare cost to complete reports periodically
  • Prepare, monitor and control cash out flow reports
  • Purchase order/work order/service order control
  • Co-ordination between procurement, contracts, billing, accounts and finance department in HO
  • Co-ordinating between HO and site for project accounting-related matters like material accounting and reconciliation, capitalization, etc
  • Co-ordination for issuing LCs, bank document, etc for capital imports
  • Maintaining vendor bank guarantee details and follow up for renewal
  • Monthly reporting on actual project cost + commitments against budget
  • Preparation of use fixed assets register, capitalization assets coding etc
  • Knowledge of use of personal computer and its applications
  • Knowledge of Tally 9
Role Category: Site Engineering-Accountant
Education: B.Com Graduate
Project Manager
Job Description
  • The incumbent is responsible for the delivery of the assigned projects
  • within the stipulated Scope, Time, Cost & Quality
  • Capable of spearheading multiple projects in the region.
  • Inward and outward registers
  • Able to plan and organize a team effort.
  • Capacity to motivate, lead and boost morale of the teams.
  • Management of all courier related activities
  • Effective time management and logical decision-making ability.
  • Capacity to handle pressure.
  • Willingness to travel extensively across the construction sites.
  • Strong focus on quality.
  • Overall project planning and scheduling, resource allocation, project accounting, and control, while providing technical direction and ensuring compliance with quality standards.
  • The responsibilities span a broad spectrum, covering all the areas of project management like - Project Planning, Cost Management, Time Management, Quality Management, and Safety Management.
  • Charting out the project objectives and plans, setting performance requirements, and selecting project participants.
  • Bringing about optimum utilization of resources- labor, materials and equipment, and ensuring their procurement at most cost-effective terms.
  • Implementation of various operations through proper coordination.
  • Development of effective communications and mechanisms for resolving conflicts among the various participants.
  • Oversee the construction projects from start to finish.
  • Create the teams, develop the objectives/goals of each and assign individual responsibilities.
  • Project accounting functions including managing the budget, tracking if team expenses and minimizing exposure and risk in the project
  • Ensure that construction activities move according to predetermined schedule.
  • Devise the project work plans and make revisions as and when need arises.
  • Communicate effectively with the contractors responsible for completing various phases of the project.
  • Co-ordinate the efforts of all parties involved in the project, which include the architects, consultants, contractors, sub-contractors and laborers.
  • Monitor the progress of the construction activities on a regular basis and hold regular status meetings with all the sub-teams.
  • Maintain strict adherence to the budgetary guidelines, quality and safety standards.
  • Regular/Periodic inspection of construction sites.
  • Ensure project documents are complete.
  • Update MIS periodically and make power point presentations in monthly review meetings.
Regional Manager
Job Description
  • The incumbent is responsible for the delivery of the assigned projects 
  • within the stipulated Scope, Time, Cost & Quality
  • Capable of spearheading multiple projects in the region. 
  • Able to plan and organize a team effort.
  • Capacity to motivate, lead and boost morale of the teams.
  • Capacity to identify and mobilize labour resources and piece work contractors needed.
  • Effective time management and logical decision-making ability.
  • Capacity to handle pressure.
  • Willingness to travel extensively across the construction sites.
  • Strong focus on quality.
  • Overall project planning and scheduling, resource allocation, project accounting, and control, while providing technical direction and ensuring compliance with quality standards.
  • The responsibilities span a broad spectrum, covering all the areas of project management like - Project Planning, Cost Management, Time Management, Quality Management, and Safety Management.
  • Charting out the project objectives and plans, setting performance requirements, and selecting project participants.
  • Bringing about optimum utilization of resources- labor, materials and equipment, and ensuring their procurement at most cost-effective terms.
  • Implementation of various operations through proper coordination.
  • Development of effective communications and mechanisms for resolving conflicts among the various participants.
  • Oversee the construction projects from start to finish.
  • Create the teams, develop the objectives/goals of each and assign individual responsibilities.
  • Project accounting functions including managing the budget, tracking if team expenses and minimizing exposure and risk in the project
  • Ensure that construction activities move according to predetermined schedule.
  • Devise the project work plans and make revisions as and when need arises.
  • Communicate effectively with the contractors responsible for completing various phases of the project.
  • Co-ordinate the efforts of all parties involved in the project, which include the architects, consultants, contractors, sub-contractors and laborers.
  • Monitor the progress of the construction activities on a regular basis and hold regular status meetings with all the sub-teams.
  • Maintain strict adherence to the budgetary guidelines, quality and safety standards.
  • Regular/Periodic inspection of construction sites.
  • Ensure project documents are complete.
  • Update MIS periodically and make power point presentations in monthly review meetings.
Planning Engineer
Job Description
Duties and Responsibilities
  • Responsible for the onsite planning and execution of civil, structural, architectural, Public health, MEP, Infrastructural & landscape works of the assigned project.
  • Co ordinate with Project Head/Engineer in-charge, Architects/Consultants
  • Receive, Study of drawings, provide inputs to contractors/labour teams, generate / review BBS.
  • Thoroughly study the technical specifications and implement it in the construction process
  • Calculating the quantities of constituent works/materials from drawings and estimating costs
  • Responsible for Material procurement follow-ups, site stock control, Labor control and billing
  • Interaction with vendors, contractors, to ensure the project objectives are met with.
  • Construction supervision of all works at site, including safety, quality and time schedule.
  • Follow Quality Assurance check lists and procedures
  • Issue NCRs for all non confirming processes and products
  • Follow up with NCR for its corrective action and preventive action
  • Closing NCRs after through verification
  • Conduct Quality control tests/measures on day to day basis
  • Contractor/Vendor Bill verification & recording Joint measurements
  • Raising Material intends, receipt & issues
  • Reconciliation of client supplied materials
  • Progress reviews, Time & Cost Follow up
  • Handle all site related activities
  • Taking practical data from site on day to day basis and arrive at a data bank for the works involved on the completion of the project
Quantity Surveyor
Job Description
Duties and Responsibilities
  • Understand the Project as a whole which includes Civil, Electrical, Electro mechanical, landscape, PHE, Roads & pavements & other services.
  • Preparation of detailed B.O.Q. on the basis of drawings
  • Scrutinize and validate the B.O.Q. received from the consultants.
  • Preparation of Tender Documents in house/compile the documents received from various consultants
  • Application of NBC/IS codes, schedule of rates, study and interpret tenders / contracts.
  • Receive, verify, recommend R.A. bills submitted by contractors after thorough verification /reconciliation of client supplied materials and statutory and other deduction clauses.
  • Rate analysis of all items & maintaining a data bank
  • Collecting & Documenting Joint Measurement Records
  • Preparation of Budgets/Estimates
  • Collect, Record, Document the contractual obligation of the contractor through proofs/receipts/certificates like, ESI, PF, Service Tax, Income tax, insurance, guarantee, warrantee etc
  • Anticipating / identify contract variations, scrutinize extra claims, verify sub-contract’s bills, prepare final accounts etc.
  • Establish a Master Rates data bank and update it for all construction materials
  • Keep up to date the market rates and predict/forecast the increase/decrease the market prices and apply in the estimates
  • Prepare cost to complete estimates
  • Preparation of MIS reports for all the assigned projects and delivering as per the communication protocol.
Store Keeper
Duties and Responsibilities
Duties Relating to site :
1.Material Indent Process
  • On receipt of indent from the project in charge, the site material request (MR) is raised through the ERP to purchase department, after verifying the existing stock, by stores in charge.
  • The material indent should clearly mention the entire material specification (including the brand, grade, color, size, dimension) quantity, and required date. The date mentioning `immediate’ will not be accepted by the purchase department for processing.
  • Minimum stock of material, defined is maintained by the stores in charge along with the lead time requirement of such material furnished by the Purchase department. In case of Bulk Materials to ensure that ONE Month stock is available at site.
  • On becoming the stock level below the minimum level, the intent needs to be raised, after getting approval from the project in charge.
  • If the Material item has not captured in the ERP already, or any new material items identified for the project will be added in the material tree with the help of Purchase before making an intend.
2.Material receipt process.
  • The stores in charge on receipt of the material, verify the delivery challan and purchase order for the correctness and verify the purchased material at par with the purchase order for the quantity and Date / time of delivery.
  • The quality of the material purchased is verified by the quality in charges of the respective activities, viz civil, electrical, plumbing, HVAC etc., @ the time of receipt of material and material acceptance.
  • Rejection will be done based on QC feedback. Once the verification of the incoming material is done, the delivery challan with Site Material Receipt (SMR) details dispatched to purchase department for further process, within the time frame of 48 hours from the clearance of quality check. The SMR has to be signed by project in charge and quality person (QC if available) – in charge.
  • In case of any discrepancy in materials (in terms of quality quantity) the same is communicated to purchase department on same day.
  • The items are placed in the designated lock and key place immediately after the clearance by the quality in charge.
  • The arrangement of the material should be in such a way that proper identity and traceability established for easy retrievability.
  • The stock register of the project is updated then and there the stock is cleared by the quality in charge and words and numeric legible and readable.
  • If any unintended items arriving in the project with the top management approval, will be regularized after making an entry in the material tree by Purchase.
  • After the approval of Projects – G.M. Stock register for such items also maintained updated.
  • Inter site transfer of the material is captured through ERP or manually maintained registers and stock registers updated accordingly.
  • Inter site transfers are routed through purchase department, to have better control over the bill of quantity, after getting approval.
3.Material Issue Process
  • Material Issue slip to maintain for each contractor wise/block wise / activity wise, in order to establish the easy reconciliation.
  • Each Issue slip book should be mentioned with the Contractor name, Block Name (WBG), Activity undertaken and the serial numbers provided should be maintained in Hard/Softcopy.
  • Before issue of any material, the clearance from the Supervisor/engineer/Project in charge, for the conformity of the requirement material needs to be established.
  • The consumption/status of the already issued material needs to be ascertained before issuing any material and comment on the same in the Material Request Slip.
  • The signature of material receiving personnel is obtained in the material issue slip.
  • The excess quantity if any issued for the day activities will be kept by the said contractor. In case of requirement within 2 days else to be returned to store.
  • Materials stock to update with the material Issue slips for the day then and there.
  • The bulk material issues like sand and aggregate is done as against the material clearance by the quality in charges to the contractor concerned directly for the quantity received.
  • Those activities, for which the materials have been taken out of the site, the exact weight/count of the materials needs to be done and recorded in the issue slip or issue for production/receipt from production in ERP for the reconciliation while returning the materials to the site. Any discrepancy in weight/count needs to bring to notice of the project in charge.
Reconciliation of stock material
  • Weekly once, preferably week end day, reconciliation is being taken with the help the supervisor/engineer, for materials issued to various activities.
  • Month end stock report needs to be submitted to HO with the pending material indent report.
  • Unannounced random verification of the material stock is done by project incharge once in a month, which is recorded.
  • Physical verification of all the items to be done and updated once in three months, by stopping the regular stores activities on the week end after getting consent from the project incharge.
Material Receipt of Specified Items
  • Materials such as Transformers, DG set, Chillers, STP, MV Panel Lift, Pumps & Motors, Distribution Boards, and any other major equipments delivered by the vendors, needs to be inspected by the indenting department within 24 hours, of delivery of such items in site.
  • The stock register needs to be updated as per the delivery challan content, in the presence of indenting department and obtain authenticated signatory.
  • The detailed stock has to be taken in the presence of the specialist contractor/consultant and the indenting department personnel at the time of starting of the activity Confirm the receipt of the entire materials as per the checklist if any maintained.
  • Make detailed item wise entry in the stock register.
  • Obtain authenticated signatory from all concerned for the entry made for the received items only.
  • The site material receipt may be forwarded to HO for the received materials only.
  • Any issue in the material receipt needs to be sorted out with Project – incharge before clearing for the payment to HO.
  • The received materials needs to be stored with proper identity and traceability and in more secured manner, as described by the vendors.
Material Issue of specified Items:
  • Materials such as Transformers, DG Set, Chillers, STP, MV Panel, Lift, Pumps & Motors, Distribution Boards, and any other major equipments from the stock register needs to be issued to the specialist contractor, upon starting of such activity.
  • The entire material received on that category needs to be issued to the contractor in one lot, in the presence of the intending department.
  • Confirmation on issue of entire material to the contractor needs to be obtained through authenticated signatory from contractor concerned and indenting department.
  • Transfer of Excess Materials.
  • The excess materials if any lying in the site should be notified to the purchase department with the details of the item and quantity immediately, if the concerned activity has completed, in all respects. This information has to be authenticated by the project in charge, for transfer of such materials.
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